The project initiation phase is the 1st phase in the project management life cycle, as it involves starting up a new project. The number and sequence of the cycle are determined by the management and various other factors like needs of the organization involved in the project, the nature of the project, and its area of application. Region or organization management provides the team with the initial project information, project phase, legislative milestone commitments and project boundaries limits. Initiation phase project initiation phase method123. Project initiation phase 7 basic steps for starting a. Project initiation is the creation of project by the project management that entails the definition of the project s purpose, primary and secondary goals, timeframe and timeline of when goals are expected to be met. The initiation phase of the it project management lifecycle involves the assignment of project manager, who are responsible for managing and completing the project on behalf of the project sponsor. In the planning phase, sufficient requirements detail is required to support the development of the project s project. Apr, 2018 in this first out of five project management processes, the project is created and defined to the extent necessary to begin planning the project.
The project manager will then define the overall project scope and develop the. The 9 secrets of successful project initiation 2 introduction there is a lot of time, effort and money spent on ensuring that various aspects of our lives get off to a good start from wedding planning to the first few days in a new job, or even the quick start guide that came with your latest smart phone. The final output of the initiation process should be a project initiation document pid. The project management life cycle provides a framework for managing any type of project. Project initiation the importance of project initiation. The project charter outlines the purpose and requirements of the project. The 9 secrets of successful project initiation projectmanagement. The project management lifecycle is kick started with the crucial project initiation phase. Project initiation is the first project management process to execute in the project lifecycle, and it will be the focus of approximately 8. This paper introduces a new fivestage project quality process model from the authors recently published book, managing project quality, and focuses on the first two stages quality initiation and quality planning and their integrated 30 activities, quality tools, detailed flowcharts, and assessment instruments that practitioners can employ to improve project quality management.
Jan 15, 2020 the project initiation and approval is the initial phase where a project is acknowledged through a business case, prioritized according to the requirements and aligned with the business goals. A project life cycle is the sequence of phases that a project goes through from its initiation to its closure. The output of the planning phase serves as the input for the execution phase. However, this topic is so important for achieving project success that it has been selected for special focus. Project initiation this is the start of the project, and the goal of this phase is to define the project at a broad level. In this phase, a decisionmaking team will have to determine if the management plan for the project can. In addition to comments directed to pmi about the substance of a guide to the project management body of. The six phases of project management this chapter provides a sketch of the traditional method of project management. A good way to focus on your project initiation and to really drill down on what you need to outline for your project and for one of these two documents is to work through it. The initiation phase is first of the five main phases of project management and sets the tone for how the project will proceed. The initiation phase is the first phase of the project management life cycle. Everything you need to know about project initiation smartsheet. The project manager will then define the overall project scope and develop the project charter, which formally authorizes the existence of project. Lets take a closer look at each phase of the project life cycle.
This will pull together all of the information gathered, and once approved should be a static reference document, to be updated only through an. Project initiation is the first phase of a project s life cycle. Zeke is a project manager at a financial services company. Planning phase determines the scope of the project as well as the objective of the project. Program management initiation project management institute. It will give a macro view of the project, such as providing the broad reasoning for why the project is needed and give stakeholders an opportunity to consider whether or not it should get the goahead. Some methodologies also include a fifth phasecontrolling or monitoringbut for our purposes, this phase is covered under the. The project initiation phase is the first phase within the project management life cycle, as it involves starting up a new project. The project managers next step during the project initiation phase is to initiate project sizing to determine how much it will cost to complete the project. Everything you need to know about project initiation. The purpose of project initiation project initiation activities it considerations top tips. The initiation phase begins when agency management determines that a business function requires enhancement through an agency information technology it project and investment in the application of it assets. This step involves the project setup, and ensures that the performing organization is clear about the purposes and priorities surrounding the project.
It is at this point where the opportunity or reason for the project is identified and a project is developed to take advantage of that opportunity. The process of defining how to conduct risk management activities for a project. Accordingly, the purpose of th e project initiation phase is to specify what the project should accomplish. Between the beginning and end points, the project can be divided into four phases. The outcome of the project initiation phase is generally one of two documents or sometimes both. Once the initiation phase is underway and youve been given the green light, you need to create your project charter, or project initiation document pid. The goal of this phase is to examine the feasibility of the project. Project initiation the ultimate checklist for initiating. Project management in six phases, with the central theme of each phase. Apr 27, 2020 briefly, the project initiation phase starts with authorizing the project and assignment of the project manager. The product or the project is described, its objectives and requirements are specified during the initiation phase. The initiation phase begins when agency management determines that a business process.
So you have been asked to take on a large project more complex than anything you have ever managed. Project planning phase covers about 50% of the whole process. Initiation in project management life cycle project. Project initiation is the first phase of a projects life cycle. Development of the concept proposal and project charter. Mar 21, 2020 project planning phase covers about 50% of the whole process. In this phase, the idea for the project is explored and elaborated. By definition, a project has a definite beginning and end. The project execution and control phase begins when the project plan is approved and the resources necessary for executing the starting task are assembled. The project initiation process will allow the project board and authority group to decide whether or not the project should continue to the implementation stage, based on the forecasted benefits and whether or not it is aligned with the corporate or programme strategy. Briefly, the project initiation phase starts with authorizing the project and assignment of the project manager.
This comprehensive project life cycle model recognizes that there is always a project incubationfeasibility phase prior to the currently existing project starting phase of most project management pm standards, and also recognizes that there must be an additional post project evaluation phase after the standard project closeout phase. However, there are some sections of the charter that need to be captured early as guides to the initiation phase and refined throughout the process. Introducing the initiation phase of project management lifecycle, which covers the. The project management may add additional items to the project during the project initiation phase. The caution in this purpose is if the customers n eeds are inadequately articulated, then poorly formulated goals. There are five phases of project management and if the lifecycle provides a highlevel view of the project, the phases are the roadmap to accomplishing it. Jan 28, 2019 the initiation phase is first of the five main phases of project management and sets the tone for how the project will proceed. A feasibility study report may be created to understand whether the project is feasible or. As a project leader, it is your job to ensure that project expectations are understood. What is project life cycle and its main characteristics.
It is during this phase of the project that a team is assembled. You start to dig into the details of the schedule, scope, and resources and are overwhelmed. See how it can help you by taking this free 30day trial. In addition, decisions are made concerning who is to carry out the project, which party or parties will be involved and whether the project has an. It includes details, like business needs, key participants and stakeholders, scope, objectives, and overall goals. Project initiation is the creation of project by the project management that entails the definition of the projects purpose, primary and secondary goals, timeframe and timeline of when goals are expected to be met. This process map will describe sequence and the flow of activities. The initiation phase is the beginning of the project. Project sizing includes the price of equipment, for example, new servers, circuits, routers and the like. It may also include the price of any necessary software. In this lesson, learn about the initiation phase of project management. The project initiation phase is the conceptu alization of the project. It is then followed by governance and planning which set the project flow in motion. Project execution should be in accordance with the approved project plan.
Taken together, these phases represent the path a project takes from the beginning to its end and are generally referred to as the project life cycle. Project initiation is the process by which a project is established in accordance with the veteran focused integration process vip guide and transitions from the project management institute pmi project management body of knowledge pmbok initiation phase into the planning. In this first out of five project management processes, the project is created and defined to the extent necessary to begin planning the project. Project initiation and planning watermark learning. It project management initiation phase visual paradigm. It is not unusual to find that a project proposal was designed without incurring the appropriate feedback from the project stakeholders, or that budget assumptions were based on old data. These phases make up the path that takes your project from the beginning to the end. Later chapters go into more depth regarding a model that is particularly appropriate for itrelated projects. The following diagram outlines the project lifecycle.
By having a thorough project initiation phase, you clearly define scope and build a great team to carry that project to a successful conclusion. Now that youve finished the project initiation phase, its time to make your project plan. The project will have to undergo a series of examination and evaluation plan to find out whether the project will benefit the organization or not. This section describes the basic processes that must be performed to get a project started. You can start a new project by defining its objectives, scope, purpose and deliverables to be produced. Demystifying the 5 phases of project management smartsheet.
After evaluation of the project, if the decision is to initiate the project, sponsor of the project authorizes the project and financially supports. After the project plan which was developed in the initiation phase has been approved, the project enters the second phase. Best practices roni feldsher on friday, august 12, 2016 while every phase of a project is important, the first phase of the project management life cycle is generally considered to be the most critical if something goes wrong early on, the rest of the project will be affected. The model that is discussed here forms the basis for all methods of project management.
Mar 14, 2018 with the right tool and a knowledge of project process and phases, any project is manageable. Initiation phase the project initiation phase is the first phase in the project lifecycle and is the predecessor to the project planning phase. During the first of these phases, the initiation phase, the project objective or need is identified. Five phases of the project management lifecycle villanova. The charter will not be complete until the end of the initiation phase, when its approval is the key requirement to enter planning. In the commonwealth information technology it strategic planning process, it projects are identified as means to support critical agency business issues or key business initiatives. Pdf planning phase in construction project management. What deliverables should you be sending in the initiation. The project management life cycle is usually broken down into four phases. The sixphase comprehensive project life cycle model. It begins with the outputs of initiation phase charter, preliminary scope statement, and project manager. Initiating and planning stages of project quality management.
The project management initiating process map will help organize team and initiate the project pdf 91 kb. The entire basis of why you should be developingdelivering a product, service or an event is formed with the project initiation. Project initiation project management bc open textbooks. Within the initiation phase, the business problem or opportunity is identified, a solution is defined, a project is formed, and a project team is appointed to build and deliver the solution to the customer.
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